This series is used to provide a record of annual and temporary event licensing for dispensing and serving alcoholic beverages, and may also be used to document the training certification of employees. Records retention schedules kentucky department for. Department of the treasury, division of revenue and enterprise services, records management services 2300 stuyvesant avenue, po box 307 trenton, nj 086250307 609. The primary objective of cadence groups records retention schedule development. These series include schedules that have been amended or superseded by later schedules and, therefore, may no longer be in effect. Schedule has been developed by the rhode island local government records program of the state archives in an effort to assist government officials in the proper management of public records. For a library to have an effective records management program, retention schedules should be used on regular basis.
State of new jersey municipal agencies general records retention schedule m000 prepared by. Buildings records last updated june 2004 page 4 of 20 3. Records retention kentucky department for libraries and. Record retention schedule for individuals it is important to keep your personal records for the purposes of tax return preparation, personal use, and emergency situations. Oregon state archives records retention schedule edition. Fill out the form below or call us today at 3037217500 for all your records retention needs. Takes you to our retention schedule help page, which explains what retention schedules are and how they work. Records management selfassessment reports rmsa senior agency officials for records management annual reports. A records retention schedule is an institutional or organizational policy that defines the. Oregon state lottery records retention schedule 20150002 effective date. Retention schedules university archives michigan state.
This series includes bank statements, purchase requests, purchase orders, requisitions, financial reports, accounts payable and receivable records, writeoff records, discrepancy, payment schedules, operating statements, yearend projections, reconciliation and expenditure reports, cancelled checks, check stubs, moving expenses records, cost. Records management services records storage center is a secure, centralized, lowcost facility for storing semiactive state agency records with retention periods of ten 10 years of less. This series includes bank statements, purchase requests, purchase orders, requisitions, financial reports, accounts payable and. First, wed like to suggest that you take a look at our retention schedule help page, if youre not yet familiar with indiana retention schedules, what they. Its purpose is to provide efficiencies across state, county and municipal agencies in addressing many of the records management functions, processes, and services offered by the division in accordance with the destruction of public records. The schedule consists of twentyseven 27 separate sets of records, or series, recognized as those. Unless in litigation, the records covered by this schedule, upon expiration of their retention periods, will be deemed to have no continuing value to the state of new jersey and will be disposed of as indicated in accordance with the law and regulations of the state records committee. Home federal records management general records schedules grs take me to the grs. Well be sure to get back to you as soon as possible. Local government records retention schedules alphabetical list. Records management and archives usg records retention.
Records retention schedule slr 105 form slr 105c must accompany this form. May 04, 2020 home federal records management general records schedules grs take me to the grs. Here are some of basics of records retention and tips on creating a records retention schedule. Local government common records retention schedule core covers management of the agency and its assets, finances, human resources, and information resources. This web site provides reference access to all state, county, and municipal retention schedules that are known by the archives to have received approval from the state archivist. Kdla creates records retention schedules to help organizations decide which records to keep and which ones to destroy in accordance with the requirements of kentuckys state archives and. General records schedules grs in fiscal year 20, the grs team began a five year project to update and revise the general records schedules grs under ombnara m1218, managing government records directive. A current records retention schedule is a critical component of any records management program. The office of personnel management opm is responsible for a wide array of records that are created, received, and used by the agency for the conduct of official business. A records retention schedule is an institutional or organizational policy that defines the information that is being created and identifies retention requirements based on legal, business and preservation requirements. State archives, records management, state government agencies. The rim software was developed to integrate seamlessly with the states records retention and disposition module rrdm software, aka artemis, so that destruction requests for records that have exceeded their retention schedule can be submitted and returned electronically.
Records retention schedules records management software. Records management and archives usg records retentions. Records retention and disposition documents are available on this website in the. Any of these conditions supersedes the retention period listed in the records retention schedule, and records destruction will be suspended. Common record categories include records, such as budget and accounting records, which may be created by any local government agency. State agencies seeking to dispose of electronic mail must follow circular letter 142 doresoit. Working with personnel from the recordscreating agency, the bureau determines these retention. Life of system, software, or component and all audit requirements have been met. All records retention schedules approved by the local records committee are provided below.
This web site provides reference access to all state, county, and municipal retention schedules that are known by the archives to have received. These include office or administrative records, as well as employmentrelated records of many kinds, from hiring to benefits to retirement. The state archives is also the official repository for microfilm of county clerks and surrogates records produced by the lds church and of film of local newspapers produced by the new jersey newspaper project. Public school district records retention schedule this records retention schedule is to be used by all public school districts in the commonwealth. Local government records retention schedules washington. State of nj nj treasury dores records retention and. Click to access information on records management services below.
A records schedule provides mandatory instructions on how long to retain records and whether those records will be destoyed or kept in the archives. Retention schedules list records created and maintained by units of state. Kdla creates records retention schedules to help organizations decide which records to keep and which ones to destroy in accordance with the requirements of kentuckys state archives and records act krs 171. In order to view or print them, you must have adobe reader installed on your computer. The county provides its rim solution to 23 municipalities through. Records retention schedule office of business affairs. Records management institutional planning and operations. This schedule provides retention periods for records created by local governments. Schedule has been developed by the rhode island local government records program of the state archives in an effort to assist. Takes you to iaras contact page, where you can send an email to any of our divisions if you need help with a specific records topic. The bureau of records management places all public records on records retention schedules that list the minimum legal and fiscal time periods they must be retained by state and local governmental and educational agencies. Considering that many vital records, land documents, probate records and military service papers were filed centrally by the colony and state of new jersey, the state archives is a treasure trove for genealogists and historians.
Guernsey document and records retention over recent years, businesses and employers in guernsey as in the rest of the world have come under increased pressure from. Records for the last three months prior to current flight. The primary objective of cadence groups records retention schedule development methodology is to support simplified records retention practices, so that employees can easily use, and management can easily administer, the schedule. Record centers and their customers alike, implement records retention schedules to. The course will include instruction on inventory methods and how to complete the records retention schedule forms used by the louisiana state archives. University archives accepts transfer both temporary and permanent paper records once the records have been deemed inactive by offices. Records retention schedules for all local government agencies.
State agency records retention schedules set both minimum and maximum periods. State of nj nj treasury dores records retention schedules. State agency records retention and disposition schedules. The state archives is new jerseys official research center for public records of enduring historical value. The program assists departments with developing a records retention and disposal schedule, which would be in compliance with federal and state regulations.
A records retention schedule is an important requirement of any effective records management operation. State agency general records retention schedule records records may include but not limited to. It replaces all previous general records retention schedules. Individual records retention schedule individual records should be disposed of as soon as they outlive their usefulness. Foip act, regulation of records management in local public bodies municipalities must be by bylaw or resolution, as authorized by the governing body of the municipality. Operating within the division of revenue and enterprise services dores of the department of the treasury, the states records management program consists of three distinct areas of responsibility. Mar 17, 2020 retention schedules serve as the inventory and schedule that dncr is directed by statute to provide. The rim software was developed to integrate seamlessly with the states records retention and disposition module rrdm software, aka artemis, so that destruction requests for records. Local government common records retention schedule core local government records retention schedules by type of agency. The purpose of artemis records retention and disposition management system is to provide efficiencies across state, county, municipal and educational agencies in addressing many of.
School districts and educational service districts records retention schedule v. Records retention schedule requirement and process. We offer complete retention management and research tools. With grs transmittal 29, that project successfully concludes. State of new jersey state general records schedule g00011 prepared by. Records appraisal and scheduling standard printable. The facility currently stores 250,000 cubic feet of semiactive paper records for more than 200 state agencies and offices. County and local agencies may request authorization to dispose of electronic mail records by using schedules c8200000, 08000000 08000001 counties and m000, 08000000 08000001 local agencies. Administrative records oar 1663000015 information and records management records oar 1663000030 databases none. Current holdings amount to over 37,000 cubic feet of paper records and over 32,000 reels of microfilm. Records retention schedules for school districts and. The purpose of artemis records retention and disposition management system is to provide efficiencies across state, county, municipal and educational agencies in addressing many of the records management functions, processes, and services offered by njdores, records management services in accordance with the destruction of public records act. Records management services also maintains artemis records retention and disposition management system. If the record has not been scheduled for retention, records management staff will work with you to have a retention period approved by the state records committee.
The records assembly unit rau manages the new jersey sex offender registry njsor software. This general records retention schedule general schedule was originally posted in january 2018, and subsequently revised on june 5, 2018 and november 28, 2018. Retention schedules list records created and maintained by units of state and local government, and give an assessment of a records value administrative, legal, fiscal, andor historical by indicating when and if those records should be. A print version of this schedule is also available, organized into 6 broad categories. Local government record retention schedules georgia archives. The records management department under business services provides information to campus departments regarding the proper procedures for retaining and discarding university records. Municipal assessors records this records retention. May 05, 2020 records management selfassessment reports rmsa senior agency officials for records management annual reports.
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